Run meetings exactly like this

By Romy Newman via theladders.com  Article

Successful bosses run their most effective meetings exactly like this

“1. HAVE A CLEAR MEETING OBJECTIVE …

2. WRITE AN AGENDA – AND KEEP IT SIMPLE …

3. KEEP IT SHORT …

4. BOOK A COMFORTABLE ROOM

… with chairs at the table for everyone. Seriously. If people feel uncomfortable or are marginalized to ‘back row seats,’ …

5. CHOOSE THE RIGHT SEAT

If it’s a meeting that’s around a long table, as the leader, you should sit in the middle, not at the head. …

6. BRING BRIBES—EHM, SNACKS …

7. PHONES DOWN, HEADS UP …

8. MAKE SURE ALL KEY STAKEHOLDERS CAN AND WILL ATTEND

… Confirm RSVPs for everyone, and send a meeting reminder the day before.

9. KEEP THE TONE PURPOSEFUL BUT LIGHT …

10. STAY ON TRACK

If someone tries to take the meeting in another direction (and they always do), say, ‘That’s a great thought. Let’s schedule a separate meeting to discuss it.’

11. MAKE SURE EVERYONE IS HEARD

Pay attention to people’s reactions to the discussion. … If someone is being drowned out, call attention to them and give them the floor.

12. ELICIT PARTICIPATION FROM EVERYONE …

13. TAKE GROUP NOTES ON A WHITEBOARD

If you jot down people’s thoughts, it gives them weight—and it also helps bring participants along to a conclusion or solution with you.

14. BLATANTLY WRAP IT UP

Recap key findings and next steps. Reiterate how the group has successfully accomplished the task at hand. …

15. THANK EVERYONE FOR THEIR TIME …

16. END FIVE MINUTES EARLY

If you can wrap up the meeting 5 minutes before the scheduled time, people will LOVE you. …

17. SEND A MEETING RECAP, NOTES, AND FOLLOW-UP

That day or the next day at the very latest. Make sure it is clear who is responsible for what follow-up and by when. And if you need a follow-up meeting, send the invite for it immediately. It gives people a sense that the project is progressing.”

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